How much does Guestflow cost per unit?

Guestflow uses tiered per‑unit pricing: £10/unit for 1–10 units, decreasing by 10‑point discount bands down to £2/unit for 301+ units, with euro and dollar equivalents shown and up to 80% off at high volumes.

What does Guestflow actually automate?

Guestflow automates booking confirmations, check‑in instructions, upsells, review requests, guest reminders, and internal team notifications across email, SMS, WhatsApp and integrations like ClickUp/Asana/Trello via templates, smart lists and event‑driven workflows tied to your PMS data.

Which PMS and tools does Guestflow integrate with?

Guestflow connects to PMS/channel managers like Beds24, Tokeet, Hostfully (and others via a unified PMS API), and integrates with Gmail/Outlook, Twilio, Zapier, Stripe, ClickUp, Asana, Trello, Mailchimp and major OTAs via PMS, letting you wire custom automations without bespoke development.

Is Guestflow suitable for a solo Airbnb host or mainly for larger managers?

Guestflow works for both solo hosts and larger operations. Solo hosts benefit from the automation of guest messaging and task management, while larger teams appreciate the unified dashboard and multi-property coordination.

Guestflow Review: Ops, Messaging & Guest App for STRs (2026)

Item: Guestflow
Rating: 87
Author: STR Specialist

1 min readUpdated 2026-03-06

Overview

Guestflow is an automation and collaboration layer for short-stay businesses that unifies ops, guest messaging, tasking and a guest experience app on one platform. It plugs into your PMS/channel manager (e.g., Beds24, Tokeet, Hostfully) and connects email, SMS, WhatsApp and webhooks so you can design custom workflows for booking confirmations, check-in instructions, upsells, team notifications and review requests.

Tiered per-unit pricing ranges from £10/unit for 1–10 units down to £2/unit (~$2.67) for 300+ units, with bulk discounts up to 80%. Strong for PMs that want flexible automation and a central hub rather than yet another standalone AI inbox.

Guestflow

PMS

Visit website

Professional rating

4.4/5

Rubric score

87/100

4.4/5

Verdict: Guestflow is a top-tier choice for property managers and teams. Highly recommended.

At a glance

What it does

All‑in‑one STR ops layer: Guestflow positions itself as “next level automation, team collaboration, guest experience app & custom workflows all on one simple platform,” consolidating messaging, ops and guest experience instead of just adding another inbox tool.
Rich integrations ecosystem: connects to channel managers/PMS via a unified API (including Beds24, Tokeet, Hostfully and others), plus Google/Outlook email, Zapier webhooks, Twilio SMS/WhatsApp, Stripe for payments/deposits, and task/CRM tools like ClickUp, Asana, Trello and Mailchimp.
Highly customizable automations: you can trigger booking confirmations, check‑in/out info, upsells, team updates and review requests across email, SMS and WhatsApp using templates and smart lists (e.g., brand rules or stay milestones), which is ideal for PMs with complex workflows.

Best for

Property managers and teams
Hosts who want a clean UI
Automation-first workflows

Not ideal for

No native AI autopilot comparable to the most advanced LLM-based responders (it focuses on rule-based messaging plus templates; you’d pair it with an AI layer if you want fully autonomous replies).
Pricing is per active unit with no permanent free tier; small hosts with 1–2 listings will pay more per unit than larger portfolios (flat £10/unit vs deep discounts at scale).

Pros & Cons

Highlights and considerations for Guestflow.

Pros

All‑in‑one STR ops layer: Guestflow positions itself as “next level automation, team collaboration, guest experience app & custom workflows all on one simple platform,” consolidating messaging, ops and guest experience instead of just adding another inbox tool.
Rich integrations ecosystem: connects to channel managers/PMS via a unified API (including Beds24, Tokeet, Hostfully and others), plus Google/Outlook email, Zapier webhooks, Twilio SMS/WhatsApp, Stripe for payments/deposits, and task/CRM tools like ClickUp, Asana, Trello and Mailchimp.
Highly customizable automations: you can trigger booking confirmations, check‑in/out info, upsells, team updates and review requests across email, SMS and WhatsApp using templates and smart lists (e.g., brand rules or stay milestones), which is ideal for PMs with complex workflows.
Modern per‑unit pricing with aggressive volume discounts: £10/unit for 1–10 units, dropping up to 80% to £2/unit at 300+ units, with transparent cross‑currency equivalents (~€11.60–€2.32, ~$13.24–$2.67).
Built explicitly for STR PMS integration at scale: Guestflow leverages Calry’s unified PMS API so they can connect to many PMSs quickly without building each integration from scratch, improving coverage and reliability.

Cons

No native AI autopilot comparable to the most advanced LLM-based responders (it focuses on rule-based messaging plus templates; you’d pair it with an AI layer if you want fully autonomous replies).
Pricing is per active unit with no permanent free tier; small hosts with 1–2 listings will pay more per unit than larger portfolios (flat £10/unit vs deep discounts at scale).
Complexity: the power of webhooks, multi-channel messaging and task integrations means more configuration work to design flows compared with simpler, opinionated tools.
Public reviews and content are still limited compared to older incumbents; PMs may need demos and trials to validate fit.
Not a full PMS: you still need a core PMS/channel manager; Guestflow sits on top as an automation/messaging/ops layer.

Scores

87/100

We test against our PMS rubric (automation, channel sync, integrations, data export, reliability, etc.). Scores use a 100-point scale; Channel Sync max = 15, Data Export max = 5.

Strong in value for money and integrations; weaker in data export for property management software.

Setup

8/10

Channel sync

9/10

Automation

9/10

Integrations

9/10

Ease of use

8/10

Team & scale

9/10

Support

8/10

Data export

5/5

Value for money

9/10

Reliability

8/10

Hands-on Review Notes

Pricing

Best value: Standard (per‑unit, all features) — Tiered per active unit per month: - 1–10 units: £10/unit (≈€11.60 / $13.24) - 11–25 units: £9/unit (≈€10.44 / $11.92) - 26–50 units: £8/unit (≈€9.28 / $10.60) - 51–75 units: £7/unit (≈€8.12 / $9.27) - 76–100 units: £6/unit (≈€6.96 / $7.95) - 101–150 units: £5/unit (≈€5.80 / $6.63) - 151–200 units: £4/unit (≈€4.64 / $5.31) - 201–300 units: £3/unit (≈€3.45 / $3.99) - 301–9999 units: £2/unit (≈€2.32 / $2.67).

Pricing at a glance
Plan	Monthly	Base includes
Standard (per‑unit, all features)	Tiered per active unit per month: - 1–10 units: £10/unit (≈€11.60 / $13.24) - 11–25 units: £9/unit (≈€10.44 / $11.92) - 26–50 units: £8/unit (≈€9.28 / $10.60) - 51–75 units: £7/unit (≈€8.12 / $9.27) - 76–100 units: £6/unit (≈€6.96 / $7.95) - 101–150 units: £5/unit (≈€5.80 / $6.63) - 151–200 units: £4/unit (≈€4.64 / $5.31) - 201–300 units: £3/unit (≈€3.45 / $3.99) - 301–9999 units: £2/unit (≈€2.32 / $2.67).	Full access to Guestflow’s automation, team collaboration, messaging and guest experience features across supported channels and integrations; bulk discounts baked into per‑unit price.

Pricing at a glance
Plan	Base includes	Monthly	Per-additional	Notes
Standard (per‑unit, all features)	Full access to Guestflow’s automation, team collaboration, messaging and guest experience features across supported channels and integrations; bulk discounts baked into per‑unit price.	Tiered per active unit per month: - 1–10 units: £10/unit (≈€11.60 / $13.24) - 11–25 units: £9/unit (≈€10.44 / $11.92) - 26–50 units: £8/unit (≈€9.28 / $10.60) - 51–75 units: £7/unit (≈€8.12 / $9.27) - 76–100 units: £6/unit (≈€6.96 / $7.95) - 101–150 units: £5/unit (≈€5.80 / $6.63) - 151–200 units: £4/unit (≈€4.64 / $5.31) - 201–300 units: £3/unit (≈€3.45 / $3.99) - 301–9999 units: £2/unit (≈€2.32 / $2.67).	Per unit within each tier; discounts scale automatically as you grow portfolio size.	No hidden fees; clear discount ladder up to 80% for 300+ units; demo recommended for final quote.

Integrations

Common integrations supported by Guestflow.

Integrations

Channels

Booking.com, Expedia, VRBO, Airbnb via PMS/channel managers (Guestflow notes OTA integrations “require PMS”).

Smart locks & devices

—

Accounting

—

Other integrations

PMS & Channel Managers: Beds24, Tokeet, Hostfully and other PMSs via unified APIs, enabling reservation sync and automation for confirmations, check-ins and review flows.
Messaging: Gmail/Google Workspace, Outlook, SMS and WhatsApp via Zapier/Twilio and direct Twilio integration, routing guest comms into Guestflow’s messaging system.
Productivity & Marketing: ClickUp, Asana, Trello for tasks and workflows; Mailchimp for email marketing; Stripe for payments and security deposits; webhooks to “any system you choose”.

Trial Guide: What to Test

During your trial or demo, focus on data export and confirm daily workflows.

What to test in the trial

Connect all channels and verify calendar sync both ways
Set price floors/ceilings (or connect your pricing tool) and review 14–30 day windows
Test guest messaging automations end-to-end, including review requests
If using locks, confirm auto-code creation, delivery and expiry