What does StayFi actually do for a vacation‑rental business?

StayFi brands your WiFi login screen, captures contact info from every guest who connects, and pipes that data into an email/SMS platform so you can run direct‑booking and upsell campaigns, while also providing network monitoring, occupancy alerts, and analytics.

How much does StayFi cost per property?

StayFi charges per access point rather than per property, with service starting at about $19/month per access point and tiered discounts as you add more devices; some listings show effective rates as low as $4.50 per AP at large scale. Email‑marketing usage is either included at low volumes or charged per‑email at higher tiers.

Do I have to change my WiFi hardware to use StayFi?

You typically install supported access points (often UniFi) and configure them to use StayFi’s captive portal. Setup tutorials walk through hardware selection, placement, and integration so guests see your branded login instead of the router’s default screen.

Can I export my guest data or use another email tool?

Yes. StayFi lets you export contact lists and also import contacts from PMS and other sources, so you can either use its built‑in email suite or sync data to external ESPs and CRMs.

StayFi Review: WiFi Marketing & Guest Data for STRs (2026)

Item: StayFi
Rating: 88
Author: STR Specialist

1 min readUpdated 2026-02-18Reviewed by STR Specialist

Overview

StayFi is a WiFi marketing and guest‑data platform built for vacation rentals. It replaces generic router logins with branded splash pages, captures emails from every guest (not just the booker), and pipes them into an email/SMS marketing suite and CRM to drive repeat direct bookings and upsells.

It’s affordable per access point and shines for managers who control their own routers and want to build a serious guest list; it won’t help as much if you can’t touch the network or don’t plan to run lifecycle campaigns.

StayFi

Operations

Visit website

Professional rating

4.4/5

Rubric score

88/100

4.4/5

Verdict: StayFi is a top-tier choice for property managers and teams. Highly recommended.

At a glance

What it does

Branded captive WiFi portal that every guest must use to get online, capturing names, emails, and optional fields from all guests—not just the person who booked.
Built‑in email and SMS marketing platform with hospitality‑specific templates, automations, and segmentation (new vs repeat, property, stay dates, etc.) so you don’t need a separate ESP to start.
Upsell storefronts embedded in the WiFi sign‑in flow so guests see and buy add‑ons (early check‑in, late checkout, rentals, experiences) while logging on.

Best for

Property managers and teams
Hosts who want a clean UI
Automation-first workflows

Not ideal for

Requires control over the property’s WiFi network and installation of compatible access points; not ideal if you can’t touch the router (e.g., some apartment blocks).
You still need a direct‑booking site or booking engine for captured traffic to convert on; StayFi doesn’t replace your PMS/channel manager.

Pros & Cons

Highlights and considerations for StayFi.

Pros

Branded captive WiFi portal that every guest must use to get online, capturing names, emails, and optional fields from all guests—not just the person who booked.
Built‑in email and SMS marketing platform with hospitality‑specific templates, automations, and segmentation (new vs repeat, property, stay dates, etc.) so you don’t need a separate ESP to start.
Upsell storefronts embedded in the WiFi sign‑in flow so guests see and buy add‑ons (early check‑in, late checkout, rentals, experiences) while logging on.
Occupancy and WiFi‑outage alerts so you can spot over‑occupancy patterns and connectivity issues that may cause complaints.
PMS integrations and CSV imports to merge WiFi‑captured contacts with booking data, enabling highly targeted post‑stay campaigns and direct‑booking pushes.

Cons

Requires control over the property’s WiFi network and installation of compatible access points; not ideal if you can’t touch the router (e.g., some apartment blocks).
You still need a direct‑booking site or booking engine for captured traffic to convert on; StayFi doesn’t replace your PMS/channel manager.
Best ROI comes from actually running consistent email/SMS campaigns and upsell offers; if you won’t do marketing, you mainly get branded WiFi.
Pricing can be confusing at first because there is a per‑access‑point monthly fee plus separate per‑contact tiers for high‑volume email.
Hardware recommendations (e.g., UniFi) add initial capex if you’re upgrading from basic routers.

Scores

88/100

We test against our operations rubric (task automation, scheduling, team coordination, PMS sync, etc.). Scores use a 100-point scale.

Strong in / calendar sync and value for money; weaker in integrations for housekeeping and operations.

Setup

8/10

PMS / calendar sync

9/10

Task automation

9/10

Integrations

8/10

Ease of use

8/10

Team & scale

9/10

Support

8/10

Data export

5/5

Value for money

9/10

Reliability

9/10

Hands-on Review Notes

Pricing

Best value: WiFi Marketing & Guest Data — Official help docs and review aggregators cite pricing starting at $19/month per access point, with tiered discounts as you add more devices.

Pricing at a glance
Plan	Monthly	Base includes
WiFi Marketing & Guest Data	Official help docs and review aggregators cite pricing starting at $19/month per access point, with tiered discounts as you add more devices.	Access‑point management, branded captive portal, guest data capture, basic guest engagement tools, hospitality upsell modules, and starter email marketing (free up to a small contact threshold).
StayFi Email Marketing	$0 base if you maintain at least one active access point or PMS integration for discounted email; then usage‑based pricing per email/contact tier (e.g., pennies per email in high ranges).	Full email‑marketing tool with PMS integration, templates, one‑off campaigns and automations; consolidates WiFi, PMS and manual uploads into a single guest list.

Pricing at a glance
Plan	Base includes	Monthly	Per-additional	Notes
WiFi Marketing & Guest Data	Access‑point management, branded captive portal, guest data capture, basic guest engagement tools, hospitality upsell modules, and starter email marketing (free up to a small contact threshold).	Official help docs and review aggregators cite pricing starting at $19/month per access point, with tiered discounts as you add more devices.	Internal help article lists $19/device for the first access point and $14/device/month once you have at least 2 in the account, with further volume pricing available; GetApp notes “as low as $4.5 per access point monthly” at scale.	Flexible, pay‑as‑you‑go model; you can start with a single AP and expand. Hardware itself (UniFi or similar) is purchased separately.
StayFi Email Marketing	Full email‑marketing tool with PMS integration, templates, one‑off campaigns and automations; consolidates WiFi, PMS and manual uploads into a single guest list.	$0 base if you maintain at least one active access point or PMS integration for discounted email; then usage‑based pricing per email/contact tier (e.g., pennies per email in high ranges).	Email Plus tier adds higher‑volume sends at per‑email rates that drop from roughly $0.03 to $0.0175 as volume grows.	You can also export contacts and use external ESPs if you prefer; StayFi doesn’t lock in your data.

Integrations

Common integrations supported by StayFi.

Integrations

PMS platforms

OTAs (Airbnb, Vrbo, Booking.com) are not connected directly; guests from any channel hit the branded WiFi splash page, and PMS integrations provide booking context for marketing.

Calendar sync

—

Team tools

—

Other integrations

PMS integrations: marketing materials and tutorials highlight integrations with systems like Hostfully and others so PMS guest lists can be imported, merged, and marketed to inside StayFi.
Email & SMS: the built‑in marketing suite can run automated pre‑ and post‑stay campaigns, winback flows, and newsletters without extra tools.
Analytics: dashboards for email capture counts, campaign performance, repeat‑booking rates, and occupancy/over‑occupancy alerts.